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Compass

Compass is our school management system for parents, staff and students.

 

  • The Parent Portal allows parents to:

     

    • Access a daily News Feed
    • Provide online consent and payment for excursions and incursions
    • Report full-day absences
    • View the School Calendar
    • Access school documents and notes sent home
    • Update email address and mobile number
    • View Semester Reports
    • View ‘Learning Task’ feedback
    • Book Parent/Teacher Conferences
    • Monitor Attendance

     

    Please be assured that Compass uses technology that is encrypted and secure.

  • Compass is accessible on any modern web browser (Internet Explorer, Firefox, Chrome, Safari) via a desktop computer or mobile device. iOS and Android apps are also available (search for Compass School Manager in the App Store). Some of the features of Compass are only available in the ‘browser’ version e.g. booking interviews, viewing the School Calendar by week/month, accessing ‘School Documentation’ and Learning Task Rubrics. If however you tap on the menu icon in the app, there is an option to ‘Open in Browser’.

     

    To access Compas via your web browser on a desktop computer or mobile device: 

    To access Compass via the App:

    • Download the ‘Compass School Manager’ app and follow the prompts.
  • Please email Shannon Hewlett (BNPS PR/Communications Manager) at: communication@beaumarisnorthps.vic.edu.au 

compass logo

Frequently Asked Questions

Absences

  • Full-day absences only must be reported via the Compass Parent Portal – click below for instructions.

     

    Please note that late arrivals and leave during school hours are reported via the Kiosk at the Office.

     

    Quick Guide for Reporting Absences/Lateness/Leave During School Hours

    TYPE OF ABSENCE
    ACTION
    Full-day absence
    Enter on Compass
    Extended absences e.g. holiday, unwell
    Enter on Compass (change start and finish dates)
    Arriving to school late
    Sign child IN via Kiosk*
    Leaving school early
    Sign child OUT via Kiosk*
    Leaving and returning – same daySign child OUT via Kiosk upon departure and IN via Kiosk upon return*
    *Do NOT enter on Compass
  • Lateness and leave during school hours are reported via the Kiosk at the Office when you sign your child in and out (NOT via the Compass Parent Portal). See: Late Arrival and Leaving School During School Hours.

     

    Quick Guide for Reporting Absences/Lateness/Leave During School Hours

    TYPE OF ABSENCE
    ACTION
    Full-day absence
    Enter on Compass
    Extended absences e.g. holiday, unwell
    Enter on Compass (change start and finish dates)
    Arriving to school late
    Sign child IN via Kiosk*
    Leaving school early
    Sign child OUT via Kiosk*
    Leaving and returning – same daySign child OUT via Kiosk upon departure and IN via Kiosk upon return*
    *Do NOT enter on Compass

     

  • If you receive an email or an alert at the top of your News Feed regarding an ‘unexplained absence’, it means that your child has been marked ‘Not Present’ but a reason for the absence has not been provided in Compass. It is a Department of Education and Training (DET) requirement that we have a reason for EVERY day a student is absent. 

     

    To enter an approval note for an ‘unexplained absence’:

     

    1. Click on the attendance alert at the top of your News Feed (browser version of Compass only).
    2. Select the ‘unexplained absence’ you wish to approve and then click on the ‘Explain with Note/Approval’ button (above ‘Activity Name’).
    3. Enter the reason for the absence and click on ‘Save’.

    Alternatively you can enter an approval note in the usual manner via the app or browser by changing the default ‘Start’ and ‘End’ dates to cover the date/s that are ‘unexplained’.

     

    If you believe there is an error on your child’s attendance record or require assistance please email Shannon Hewlett at communication@beaumarisnorthps.vic.edu.au .

     

    Please note that approval notes for full-day absences should be entered on the day of absence or ahead of time where possible.

  • Parents cannot edit or delete approvals once they have been entered into Compass – please contact the school Office if an approval note has been entered in error.

News Feed

  • The News Feed (My News) will appear (on the right-hand side of the screen) as soon as you log into the browser version of Compass. You can return to this page at any time by clicking on the ‘Home’ image in the tool bar at the top of the screen.

     

    The News Feed appears on the ‘Home’ screen of the app (under the photo of your child/ren).

  • All notes that have been posted to the Compass News Feed can be accessed at any time (even if the post has expired). From the Main Menu (tool bar at the top of the screen) in the browser version of Compass, select Community > School Documentation > Parents > Notices Posted on Compass.

  • Logging in and out of the app will fix this issue. To log out, choose ‘Switch Accounts’ from the menu and then press and hold on the account displayed. A pop-up box will appear prompting you to remove the account. To log back in, click the “+” button to add your account.

  • When you tap on an attachment in the Compass app, a ‘radio’ button (circle) appears to the right indicating that the file is in the process of opening/downloading – it will then open automatically. If you tap on the radio button while it is in the process of opening, a ‘download’ error will occur.

Online Consent/Payment

  • Online consent for excursions and incursions can be provided in 3 easy steps:

     

    1. Click on the link in the email that you receive when an incursion/excursion is scheduled OR click on the ‘Event Consent/Payment Required’ notification at the top of the News Feed (browser version of Compass). 

     

    2. Click on ‘Process Now’.

     

    3. Type in your FULL NAME (this is your electronic signature) and click ‘Submit Details’.

     

    IF NECESSARY, you can enter any additional/current  information and different Parent/Guardian contact details before you ‘Submit Details’.

     

    PLEASE NOTE: If payment is required for a specific event/excursion, a payment section will appear for you to enter your credit card details – payment AND consent will then be processed in the one action and a receipt will be emailed to you.

     

    You can view your child’s events at any time by hovering over the Organisation menu (grid icon) in the Compass navigation bar and selecting ‘Events’ – direct link:  https://beaumarisnorthps-vic.compass.education/Organise/Activities/Events/

Learning Tasks

  • You will be notified via a Compass email when feedback on a ‘Learning Task’ is available.

     

    To access via your BROWSER (on your desktop computer or mobile device):

     

    1. Login to Compass and click on ‘Profile – Attendance, Schedule, Reports’ (next to your child’s photo).
    2. Click on the ‘Learning Tasks’ tab.
    3. Click on the appropriate task and select the ‘FEEDBACK’ tab.


    To access via the Compass APP:

     

    1. Open the app and tap on your child’s name/photo (top of the ‘Home’ screen).
    2. Tap on ‘Tasks’ (in the task bar at the top of the screen).
    3. Tap on the appropriate task and select the ‘FEEDBACK’ tab.
  • The date Learning Task Feedback is made available will appear after the name of the Learning Task as follows:

     
    Mathematics: Measurement and Geometry – 28/07/2017

     

    If there is no date at the end of the Learning Task name, feedback is not yet available and the task has simply been listed for your information.

     

    Learning Tasks appear in the order they were created within each subject and subjects are listed in alphabetical order.

Semester Reports

  • Click on ‘View Academic Reports’ from the homepage (browser version) or tap on your child’s photo in the app, select the ‘Reports’ tab and then the report you wish to view/download.

  • Via your BROWSER (on your desktop computer or mobile device):

     

    • Click on ‘View Academic Reports’ (from the homepage).
    • Click on the appropriate Report and then ‘OK’ and wait for it to appear (this may take a minute or so).
    • Click on ‘open’ (or ‘save’) and then print as per any PDF.

    Via the Compass APP:

     

    • Tap on your child’s photo and select the ‘Reports’ tab.
    • Tap on the appropriate Report and wait for it to appear (this may take a minute or so).
    • Tap on the ‘send to’ icon and select ‘Print’ or ‘iCloud Drive’ etc.

School Calendar

  • To view the School Calendar (by day, week or month) access the browser version of Compass. From the Main Menu (tool bar at the top of the screen), select the ‘Calendar’ image (next to the ‘Home’ image).

     

    TIPS!

    • If you ‘hover’ over a calendar entry, more information is revealed e.g. venue.
    • Click on the colour-coded tabs to hide/reveal layers in the calendar.
    • The calendar can be viewed by ‘week’ or ‘month’ – just click on your preference (top right of the screen).
    • Items that appear at the top of the calendar are either ‘all day’ events or times are yet to be confirmed.

     

    The daily School Calendar for your child/year level can be accessed via the app by tapping on your child’s photo to reveal the ‘Dashboard’. Tap on the calendar button (bottom of the screen) to change the date as required if you would like to look ahead!

     

    TIP!

    • If you tap on the menu icon in the app, there is an option to ‘Open in Browser’ which will enable you to view the School Calendar by week or month.
  • 9.00AM – Start of the school day

    06GEN – Year 6, General

    06B – Class 6B

    SLC2 – Student Learning Centre, Room 2

    BAD – First 3 letters of the teacher’s surname

     

    This information is used for roll marking purposes (in Secondary Schools it is used more specifically to indicate different periods).

     

    In the Calendar Module (accessed from the tool bar at the top of the screen in the browser version of Compass), you can click on your child/ren’s name to hide this information for easier viewing of school events/activities.

Parent-Teacher Interview Bookings

  • When ‘Meet & Greet’ opportunities and Parent-Teacher Interviews are available for booking, you will be notified via email and instructions will be posted to the Compass News Feed. 

General

Parent Information

Compass

Compass is our school management system for parents, staff and students.

 

  • The Parent Portal allows parents to:

     

    • Access a daily News Feed
    • Report full-day absences
    • View the School Calendar
    • Access school documents and notes sent home
    • Update email address and mobile number
    • View Semester Reports
    • View ‘Learning Task’ feedback
    • Book Parent/Teacher Conferences
    • Monitor Attendance

    It is important to note that we DO NOT use the Compass payment facility (we use Qkr), therefore functions that relate to payment/consent are inactive.

     

    Please be assured that Compass uses technology that is encrypted and secure.

  • Compass is accessible on any modern web browser (Internet Explorer, Firefox, Chrome, Safari) via a desktop computer or mobile device. iOS and Android apps are also available (search for Compass School Manager in the App Store). Some of the features of Compass are only available in the ‘browser’ version e.g. booking interviews, viewing the School Calendar by week/month, accessing ‘School Documentation’ and Learning Task Rubrics. If however you tap on the menu icon in the app, there is an option to ‘Open in Browser’.

     

    To access Compas via your web browser on a desktop computer or mobile device: 

    To access Compass via the App:

    • Download the ‘Compass School Manager’ app and follow the prompts.
  • Please email Shannon Hewlett (BNPS PR/Communications Manager) at: communication@beaumarisnorthps.vic.edu.au 

Frequently Asked Questions

Absences

  • Full-day absences only must be reported via the Compass Parent Portal – click below for instructions.

     

    Please note that late arrivals and leave during school hours are reported via the Kiosk at the Office.

     

    Quick Guide for Reporting Absences/Lateness/Leave During School Hours

    TYPE OF ABSENCE
    ACTION
    Full-day absence
    Enter on Compass
    Extended absences e.g. holiday, unwell
    Enter on Compass (change start and finish dates)
    Arriving to school late
    Sign child IN via Kiosk*
    Leaving school early
    Sign child OUT via Kiosk*
    Leaving and returning – same daySign child OUT via Kiosk upon departure and IN via Kiosk upon return*
    *Do NOT enter on Compass
  • Lateness and leave during school hours are reported via the Kiosk at the Office when you sign your child in and out (NOT via the Compass Parent Portal). See: Late Arrival and Leaving School During School Hours.

     

    Quick Guide for Reporting Absences/Lateness/Leave During School Hours

    TYPE OF ABSENCE
    ACTION
    Full-day absence
    Enter on Compass
    Extended absences e.g. holiday, unwell
    Enter on Compass (change start and finish dates)
    Arriving to school late
    Sign child IN via Kiosk*
    Leaving school early
    Sign child OUT via Kiosk*
    Leaving and returning – same daySign child OUT via Kiosk upon departure and IN via Kiosk upon return*
    *Do NOT enter on Compass

     

  • If you receive an email or an alert at the top of your News Feed regarding an ‘unexplained absence’, it means that your child has been marked ‘Not Present’ but a reason for the absence has not been provided in Compass. It is a Department of Education and Training (DET) requirement that we have a reason for EVERY day a student is absent. 

     

    To enter an approval note for an ‘unexplained absence’:

     

    1. Click on the attendance alert at the top of your News Feed (browser version of Compass only).
    2. Select the ‘unexplained absence’ you wish to approve and then click on the ‘Explain with Note/Approval’ button (above ‘Activity Name’).
    3. Enter the reason for the absence and click on ‘Save’.

    Alternatively you can enter an approval note in the usual manner via the app or browser by changing the default ‘Start’ and ‘End’ dates to cover the date/s that are ‘unexplained’.

     

    If you believe there is an error on your child’s attendance record or require assistance please email Shannon Hewlett at communication@beaumarisnorthps.vic.edu.au .

     

    Please note that approval notes for full-day absences should be entered on the day of absence or ahead of time where possible.

  • Parents cannot edit or delete approvals once they have been entered into Compass – please contact the school Office if an approval note has been entered in error.

News Feed

  • The News Feed (My News) will appear (on the right-hand side of the screen) as soon as you log into the browser version of Compass. You can return to this page at any time by clicking on the ‘Home’ image in the tool bar at the top of the screen.

     

    The News Feed appears on the ‘Home’ screen of the app (under the photo of your child/ren).

  • All notes that have been posted to the Compass News Feed can be accessed at any time (even if the post has expired). From the Main Menu (tool bar at the top of the screen) in the browser version of Compass, select Community > School Documentation > Parents > Notices Posted on Compass.

  • Logging in and out of the app will fix this issue. To log out, choose ‘Switch Accounts’ from the menu and then press and hold on the account displayed. A pop-up box will appear prompting you to remove the account. To log back in, click the “+” button to add your account.

  • When you tap on an attachment in the Compass app, a ‘radio’ button (circle) appears to the right indicating that the file is in the process of opening/downloading – it will then open automatically. If you tap on the radio button while it is in the process of opening, a ‘download’ error will occur.

Learning Tasks

  • You will be notified via a Compass email when feedback on a ‘Learning Task’ is available.

     

    To access via your BROWSER (on your desktop computer or mobile device):

     

    1. Login to Compass and click on ‘Profile – Attendance, Schedule, Reports’ (next to your child’s photo).
    2. Click on the ‘Learning Tasks’ tab.
    3. Click on the appropriate task and select the ‘FEEDBACK’ tab.


    To access via the Compass APP:

     

    1. Open the app and tap on your child’s name/photo (top of the ‘Home’ screen).
    2. Tap on ‘Tasks’ (in the task bar at the top of the screen).
    3. Tap on the appropriate task and select the ‘FEEDBACK’ tab.
  • The date Learning Task Feedback is made available will appear after the name of the Learning Task as follows:

     
    Mathematics: Measurement and Geometry – 28/07/2017

     

    If there is no date at the end of the Learning Task name, feedback is not yet available and the task has simply been listed for your information.

     

    Learning Tasks appear in the order they were created within each subject and subjects are listed in alphabetical order.

Semester Reports

  • Click on ‘View Academic Reports’ from the homepage (browser version) or tap on your child’s photo in the app, select the ‘Reports’ tab and then the report you wish to view/download.

  • Via your BROWSER (on your desktop computer or mobile device):

     

    • Click on ‘View Academic Reports’ (from the homepage).
    • Click on the appropriate Report and then ‘OK’ and wait for it to appear (this may take a minute or so).
    • Click on ‘open’ (or ‘save’) and then print as per any PDF.

    Via the Compass APP:

     

    • Tap on your child’s photo and select the ‘Reports’ tab.
    • Tap on the appropriate Report and wait for it to appear (this may take a minute or so).
    • Tap on the ‘send to’ icon and select ‘Print’ or ‘iCloud Drive’ etc.

School Calendar

  • To view the School Calendar (by day, week or month) access the browser version of Compass. From the Main Menu (tool bar at the top of the screen), select the ‘Calendar’ image (next to the ‘Home’ image).

     

    TIPS!

    • If you ‘hover’ over a calendar entry, more information is revealed e.g. venue.
    • Click on the colour-coded tabs to hide/reveal layers in the calendar.
    • The calendar can be viewed by ‘week’ or ‘month’ – just click on your preference (top right of the screen).
    • Items that appear at the top of the calendar are either ‘all day’ events or times are yet to be confirmed.

     

    The daily School Calendar for your child/year level can be accessed via the app by tapping on your child’s photo to reveal the ‘Dashboard’. Tap on the calendar button (bottom of the screen) to change the date as required if you would like to look ahead!

     

    TIP!

    • If you tap on the menu icon in the app, there is an option to ‘Open in Browser’ which will enable you to view the School Calendar by week or month.
  • 9.00AM – Start of the school day

    06GEN – Year 6, General

    06B – Class 6B

    SLC2 – Student Learning Centre, Room 2

    BAD – First 3 letters of the teacher’s surname

     

    This information is used for roll marking purposes (in Secondary Schools it is used more specifically to indicate different periods).

     

    In the Calendar Module (accessed from the tool bar at the top of the screen in the browser version of Compass), you can click on your child/ren’s name to hide this information for easier viewing of school events/activities.

Parent-Teacher Interview Bookings

  • When ‘Meet & Greet’ opportunities and Parent-Teacher Interviews are available for booking, you will be notified via email and instructions will be posted to the Compass News Feed. 

General

compass logo